Assistant Manager (Real Estate & Property Management)

Position Title: Assistant Manager (Real Estate & Property Management)
Entity: PIA Holding Company Limited (PIAHCL)
Reports To: Manager / Deputy General Manager (Real Estate & Commercial Properties)
Location: Head Office - Islamabad (with field visits across Pakistan as required)
Grade/Level: Junior Management

1. Position Summary

The Assistant Manager (Real Estate & Commercial Properties) will support the effective management of PIAHCL's portfolio of 26+ commercial and residential real estate properties across Pakistan. The role will involve assisting in leasing, tenant management, auctions of plots, documentation of property transfers, mutation in company name, and procurement of third-party services for property maintenance and operations. The incumbent will ensure compliance with legal, regulatory, and corporate governance requirements, while helping optimize the financial and operational value of the property portfolio.

2. Key Responsibilities

Lease & Tenant Management

• Assist in drafting, reviewing, and maintaining lease agreements in line with company policies and applicable laws.
• Monitor rent collection, tenant compliance with contractual terms, and maintain updated tenant records.
• Support resolution of tenant queries, renewals, and termination processes.

Property Administration & Documentation

• Maintain property ownership documents, mutation/transfer records, and ensure their safekeeping.
• Assist in coordinating with revenue authorities and legal advisors for mutation and title-related matters.
• Maintain updated MIS/database of property portfolio, tenants, and lease status.

Auctions & Transactions

• Support the preparation of documentation and advertisements for property auctions.
• Assist in due diligence, bidder communication, and compliance with PPRA/public procurement rules during property transactions.

Vendor & Service Provider Management

• Assist in procurement and monitoring of third-party services for property management (security, maintenance, valuation, etc.).
• Verify vendor invoices, ensure SLA compliance, and support timely payments.
• Maintain records of contracts, renewals, and vendor performance reports.

Financial & Compliance Support

• Assist in rent invoicing, rent roll preparation, reconciliations, and financial reporting related to real estate.
• Ensure compliance with SECP, PSC Governance Rules 2013, and applicable municipal/land regulations.
• Prepare periodic reports for management, auditors, and regulatory bodies.

Stakeholder Coordination

• Liaise with internal departments, external legal advisors, real estate consultants, and government authorities.
• Facilitate site visits, inspections, and audits of leased/rented properties.

Maximum Age:

35 years

Qualifications & Experience

Education:

• MBA/MPA, Master’s in Finance, Real Estate Management, Business Administration, or related field.
• Real estate certification (local or international, e.g., RICS or IREM) will be an added advantage.

Experience:

• 3-5 years of experience in property management, leasing, facilities management, or real estate administration.
• Experience with government entities, banks, insurance companies, or public sector enterprises will be preferred.

Skills & Competencies:

1. Knowledge of property laws, leasing practices, and municipal/land record systems.
2. Strong record-keeping, documentation, and contract administration skills.
3. Vendor management and procurement familiarity (preferably under PPRA rules).
4. Analytical, financial, and reporting abilities.
5. Effective communication, negotiation, and interpersonal skills.
6. Proficiency in MS Office, ERP systems, or property management software.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of property documentation and mutation records.
• Timely rent invoicing and collection efficiency.
• Compliance with lease terms, legal requirements, and procurement rules.
• Tenant satisfaction and resolution of disputes/queries.
• Cost efficiency and performance of service providers.
• Contribution to updated property MIS and management reporting.

Remuneration & Benefits

• Competitive salary package commensurate with qualifications and experience.
• Benefits as per company policy and market best practices.